Learning to successfully organize your time and stick to the plan is the main key to structuring our lfie. But lots of individuals resist the concept of tracking their time. Maybe it feels like just”another thing to do” in an already harried program. I urge people who believe this way to try out this system for a single month. I tell them if it does not work, pitch it.
Most people I’ve worked with are prepared to create the one-month devotion, and more than 90 percent continue to use the machine. Let’s get started with your system to take charge of your life and your own time. As you glance through this segment, you may be tempted to skip a step or two. I caution you that this is similar to a recipe. Skipping one measure is the equivalent of leaving out an ingredient. For greatest success use all of the ingredients.
- Take inventory of how you currently use your time. Perhaps the most tedious of all of the steps is to work out exactly where your time is presently going. The balance wheel provided a synopsis of where you’re. If at all possible, try to get even more specific. Many time management experts suggest carrying a planner and writing down what you do for a week at fifteen-minute increments. I personally wouldn’t suggest it because I could never find the time to do it, and every time I tried, I lasted about one hour.What worked for me was to split a piece of paper in the following increments: Before Work, Morning at Work, Lunch Hour, Afternoon on the Job Evening with Samantha, After Samantha goes to Bed. In each square I composed a few short notes as to how I spent this time. I managed to keep this method for the complete week for an accurate inventory of how I spent my time. Whatever method works for you is great: simply try to gather some type of weekly summary.
- Evaluate your week, simplify expectations and identify common time wasters. Recording a week’s worth of action may be an eye opener for many. In the hustle and bustle of life we often overlook how long slips away that could be better used. How long is spent spinning your wheels? Could positive preparation help free up this time? How often can you make the same trip twice? How long could positive preparation free up if these excursions were consolidated? How long is spent doing extra-commitments? Have you got to do everything so frequently? If you’re cleaning your house once a week, top to bottom, could that be done once a month and place cleaning be carried out weekly? If your time is being devoured by items which are low or nonexistent in your balance wheel, consider deleting or simplifying those jobs. Could you go to the supermarket monthly for the majority of your meals and just drop in per week for perishables? If financial considerations prevent monthly trips to the supermarket, look at making this a goal to work toward. What areas are just becoming too much time? Are the mornings dedicated to a lot of dawdling and not enough doing? Are telephone calls taking away from work time or family time? What about you? Often the first point to be removed from a program is time for one’s self. How long did you dedicate to yourself a week — with no kids? Did you take a walk ? Relax for some time in peace and quiet? If you know that you are not making time for sufficient rejuvenation, exercise, sleep, diet or other self-maintenance, make this a starred priority. You will need energy and self-care to be able to nurture your children. Attempt to block at least two hours each week for time that’s totally devoted to you. The energy that you collect from two hours of concentrated time will easily recover those hours and much more. Step Three: Make an inventory of duties and goals. As you went through Step Two, you probably pinpointed where your time is escaping and remedies for correcting it. You also probably figured out what jobs will need to be done and what is done more out of habit than desire.
- It involves listing out all of your duties and goals. Once we have all of them on the table, we can start to insert them into your daily life management system. On a new sheet of notepaper list all of the responsibilities you can consider. You might choose to split these into three pillars — personal, work and family. The weekly stock from Step One provides a good beginning point of responsibilities. Keep this list handy, since more duties may happen to you during the upcoming days.
- Prioritize with the A, B, C method. People have a propensity to make to-do lists and provide each task equal billing. Most of the time, not everything has to be done instantly. Listing everything together can create a false sense of urgency and unnecessary stress. Try identifying each item using a priority label as shown here. A – For items which have to be done from previous commitment or because they are part of your objectives, priorities or value system. B – For things which you expect to get done if you are able to complete all the A-Priority tasks. C- For things that will need to be performed at some stage. Many men and women find that when beginning to prioritize, they’ve mostly A’s and couple C or B items. Since a lot people don’t practice regular preparation, this is very common. After a couple of weeks of preparation and optimizing your time, you should start to see a much better balance of A, B, and C items. Once each product is prioritized, compare your list to your balance wheel. Are you going in the direction you want your life to take? Many men and women find that simply recording these things on newspaper leads to a more balanced wheel. If it doesn’t for you, look on the list again. Is there anything else you could change or do to take you one step closer to your balanced aim?
- Create a monthly plan. A monthly plan is much like a balance wheel since it functions as a summary for where you’re. Sketch in duties and appointments on a monthly calendar. As you write each item in your calendar, ask yourselfDoes this match with the plan I have for my entire life? Otherwise, why am I doing this? Sometimes these are things that we have to do, but other times they are things we do from habit. For example, 1 girl, Cindy, reported that she cleaned her house thoroughly every Sunday and wanted she could hire a maid. With her high dedication to cleaning, I asked her if this was a priority in her life. She replied that it was not. After a few minutes she stated that her mother had always maintained a very tidy home, and she believed that was part of her “expectations.” Cindy switched from a thorough cleaning once a week into a monthly thorough cleaning and touch-ups on weekends. This created close to two extra hours for her every month. Step Six: Create a weekly program. The weekly program sheet will act as your primary tool for lifetime direction. I find that filling out a weekly program sheet every Sunday afternoon or day makes my weeks a lot more effective and helps to optimize every day. Each Sunday look at your obligation list along with your monthly calendar. Jot down any appointments or commitments on your weekly planner. Next, examine the time you’ve left and get out your balance wheel. Look at the perfect wheel you created earlier. Glance at your objectives. Fill in the remaining spaces with these products. Your schedule may be so hectic that you only find a few 30-minute increments over the course of the week. Don’t let them slip away!
- Create a daily program each evening. Each night before retiring, jot down a strategy for the subsequent day. I find that using the identical increment program I mentioned for monitoring time works best for me. I simply divide a sheet of paper into morning duties, afternoon responsibilities and day responsibilities.